Como organizar uma formatura inesquecível

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Como organizar uma formatura inesquecível

Como organizar uma formatura inesquecível
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Depois de muitos anos de estudos, é grande a expectativa dos estudantes para a formatura. É uma vitória importante tanto para o estudante universitário como para a família e os amigos. Todos querem comemorar com uma grande celebração.

A formatura é uma festa bem específica, não é a mesma coisa que organizar uma festa de casamento ou aniversário. Mas, como todas as festas, esta também exige cuidados e planejamento. Para que tudo dê certo, vamos ver aqui algumas dicas essenciais.

Como organizar uma formatura inesquecível

10 dicas para o sucesso de sua formatura

1. Planejamento antecipado

Devido ao grande número de envolvidos, a festa de formatura exige um grau de organização muito maior. As turmas costumam começar a esquematização da festa 1 ano antes da formatura. Um dos motivos é o parcelamento do custo total que caberá a cada estudante. Quanto antes fechar com a  empresa melhor, por que o pagamento poderá ser feito em mais parcelas. Os valores de cada parcela podem variar entre R$ 60,00 e R$ 200,00.

2. Monte uma comissão organizadora

A maneira mais fácil de organizar esta festa é montando uma comissão organizadora da formatura, em que devem participar o representante de sala e até 10% dos estudantes, ou seja, um número suficiente para cumprir as tarefas necessárias ao andamento da organização sem que o trabalho pese para ninguém. Para um funcionamento melhor, é bom especificar cargos e responsabilidades, também ir colocando prazos nas tarefas.

3. Faça um levantamento dos participantes

Antes de iniciar o trabalho, é ncessário saber quantos alunos vão aderir e podem pagar uma mensalidade até a formatura para bancar a festa. Muita gente não quer participar ou mesmo não pode financeiramente arcar com os custos. Neste levantamento, simule, três opções de mensalidade para que os estudantes escolham, especificando bem o que uma e outras oferecerão para que tudo fique bem claro.

4. Faça um trabalho transparente

Para que não haja dúvidas e a classe possa acompanhar a organização, todos os custos devem ser colocados numa planilha. É bom que todas as decisões tomadas também sejam colocadas em ata, pois a comissão estará lidando com dinheiro de todos.O ideal é que toda a movimentação financeira esteja disponível a todos através de um site, com acesso 24 horas por dia. Para aliviar o custo para cada um, a classe pode optar por atividades de arrecadação de fundos, tais como festas, rifas e outras promoções. Esta comissão deve estar aberta a sugestões, que serão levadas a reuniões e só poderão ser aprovadas se forem viáveis.

5. Escolha uma data para o evento

A experiência tem demonstrado que a melhor época para a festa de formatura é no início do ano seguinte ao da conclusão do curso. Isso porque o final do ano com suas festas de Natal e Ano Novo é um pouco tumultuado, muitos estudantes viajam com a família e é bom evitá-lo. A melhor data é no dia seguinte a colação de grau ou no próprio dia.

6. Escolha uma empresa

Existem muitas empresas organizadoras de eventos de formatura. Elas facilitam muito a vida dos estudantes, uma vez que um evento deste porte exige muito trabalho e muitos detalhes. O melhor é escolher uma empresa que seja recomendada, que se possa verificar sua documentação e pesquisar seu histórico. Peça para ir a alguma festa que ela esteja organizando agora e conheça o trabalho pessoalmente. Antes de assinar o contrato, verifique ainda se existe algum processo judicial em que a empresa está envolvida e cheque se há reclamações contra ela no Procon. Na internet também existem diversos sites em que os usuários registram reclamações.

7. Registrando o evento

Lembre-se de contratar fotógrafos profissionais para fazer as fotos oficiais do evento. Verifique o custo total e o que caberá a cada estudante, deixando bem definido quantas fotos, em que formato e que tipo de fotos eles vão ter direito por este valor.

8. Entretenimento original

Você pode ter algumas idéias originais para abrilhantar a festa. Que tal uma cabine de fotos montada no local da festa de formatura? Assim, os estudantes e convidados poderão tirar fotos utilizando acessórios originais e ainda levar de lembrança. Pode ser uma brincadeira muito legal!

9. Fique atento a imprevistos

A comissão tem que estar atenta ao número de adesões e à movimentação do caixa. Se cada estudante fizer o pagamento direto à empresa que for contratada, é bom acompanhar para evitar surpresas. Alguns estudantes, embora tenham aderido à festa inicialmente, podem vir a ter dificuldades de pagar as mensalidades combinadas. Nesse caso, a melhor solução é um bom diálogo e encaminhar a melhor forma de resolver a situação.

10. Escolha bem o local do evento

A escolha do local de realização da festa de formatura deve ser feita com bastante antecedência. Se a empresa realizadora do evento não indicar ou possuir local, se o local indicado não agradar, a turma pode optar por procurar outro local que ache mais adequado. Para calcular o tamanho do espaço, defina a média de convidados que cada estudante poderá levar. Tendo o total de convidados esperados é possível alocar o espaço ideal. Alguns itens devem ser checados com cuidado: acesso, segurança (extintores e portas de emergência), palco e estacionamento.

Você já organizou uma festa de formatura? Conte para a gente a sua experiência!

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